Creating a Journal Entry allows you to make a manual adjustments to a stock item’s balance.
From Polygon Back Office, Click the Stock Items button on the toolbar open the Stock Items File, Then highlight the desired Stock Item and click the Stock Transactions button to open the Stock Item Account Transactions Form, Click the Stock Journal button to create a new Stock Journal Entry, or,. Highlight an existing Stock Journal Entry and click Change to modify the selected Journal Entry, or,
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Enter the following information to create a new journal entry:
•Date - Select today’s date or enter another date;
•Transaction Type - Select the transaction type, select Credit to decrease the stock quantity and select Debit to increase the stock quantity;
•Quantity (SMU) - Enter the quantity of the adjustment where quantity is a whole pack;
•Loose Items - Enter the quantity of any loose items;
•Cost Per Pack (SMU) - Enter the Cost Per Pack at the time of this Stock Journal;
•Extended Cost - The Extended Cost is automatically calculated based on the quantity and the cost per pack. This item is read only;
•Transaction Description - Enter the reason for the adjustment in the Description box;
•Ledger Account - Select the relevant ledger account to record the adjustment against by clicking on the browse button and selecting an account from the Chart of Accounts Pick List.
The Notes tab is a free form field which allows you to enter additional information relevant to this journal entry. Note: To easily see if notes have been entered for the journal entry. Look for a magnifying glass icon shown on the notes tab. |
If the magnifying glass icon isn't shown, there are no notes for this journal entry.
Click OK to save the adjustment.
See Also:
Polygon Inventory Introduction
Polygon Inventory > Getting Started with Polygon Inventory
Polygon Inventory > Using Polygon Inventory
Polygon Inventory > Stock Items File
Polygon Inventory > Stock Item Transactions File
Polygon Back Office > Chart of Accounts
Getting Started with Polygon Back Office