Timesheet Details

From Polygon Back Office,

Access the Employees File by selecting Payroll from the main menu, then selecting Employees File.

Highlight the Employee whose timesheet you wish to fill and click the New Payslip button,

This will load the Employee Payslip Details form,

Click the Timesheet button to view the Timesheet Details form.

From Polygon Back Office,

Access the Employees File by selecting Payroll from the main menu, then select Employees File.

Highlight the Employee whose Timesheet you wish to view and click the Employee Transactions button,

This will load the Employee Payments form,  

Highlight the employee payment for the Timesheet you wish to view and click the View button.

Note: When viewing an existing timesheet, the timesheet details will be read only - meaning this data can't be changed.  

Polygon Payroll is able to automatically fill staff shift start & stop times from times clock on/off times recorded at the FOH. For this feature to work, you must have already reset the shifts on the POS terminal, and loaded the shift data into the BOH.

•Go to the Timesheet Hours/Rate Breakdown tab

•The timesheet will also be automatically filled with the bundy clock information from the POS terminals for the days which appear on the timesheet.

•Adjust any shift times as required.

•To change the rate for a shift, click the browse button to the left of the Start and Finish columns, then select the desired base rate from Payroll Rates File.  If Work Types have been enabled you will also be prompted to select a work type.  See section Polygon Payroll > Employee Work Types for more information about work types.  

•For Multi-Department Users – You may also change the Department to which these hours will be assigned by selecting another Department from the pull down box in the Payroll Rates File.

•Click the OK button to save the shift information and return to the Employee Payslip Details form.

See Also:

The POS terminal Clock On/Off feature is enabled from Polygon Payroll System Settings > Polygon POS Management Wages Interface

For information about using POS terminals to clock on/off, managing shifts and resetting shifts, see section: Front of House > Polygon Payroll (FOH)

For information about loading shift data into the BOH see section Polygon POS Management > Loading Timesheets into the BOH.

From the Timesheet Hours/Rate Breakdown tab

•Enter the employee’s timesheet details for each day.

•The time may be entered in any of the following formats:

oFor 8 am enter 0800 or 8am or 8a

oFor 8 pm enter 2000 or 8pm or 8p

oMidnight can be entered as 12a or just 0 (zero).

•To change the rate for a shift, click the browse button to the left of the Start and Finish columns.  This will open the Payroll Rates File where you can select an alternate rate.  If Work Types have been enabled you will also be prompted to select a work type.  See section Polygon Payroll > Employee Work Types for more information about work types.  

•For Multi-Department Users – You may also change the Department to which these hours will be assigned by selecting another Department from the pull down box in the Payroll Rates File.

•Highlight the required rate for the shift and press the Select button.

•As you complete the employee’s timesheet for each day, the pay rate details appear in the list at the bottom of the form.

•Click the OK button to save the shift information and return to the Employee Payslip Details form.

It is frequently the case that employees are rostered to complete their shift after midnight. You may choose to have Polygon Payroll deal with hours worked after midnight in one of two ways.

•Insert the hours into the timesheet using the ACTUAL date and time (default): or

•Insert the hours into the timesheet using the SHIFT date and time.

If you choose to have the after midnight hours dealt with using the ACTUAL date and time, the system will insert those hours into the timesheet as the first shift on the day. For example, a shift which starts at 8pm on 14/07/13 and finishes at 1am on 15/07/13 will show on the time sheet on both of those days.

Whereas, if you choose to insert the hours using the SHIFT date and time, Polygon Payroll recognises that these hours are actually part of the same ‘day’s work’ and will insert all of the hours into the timesheet on the 14/12/07.

Note: All hours from this shift are now shown on the 14/7 and no hours are listed on 15/12. The after midnight hours are listed first as Polygon Payroll can only alter the date on the entry and not the actual times.

If you wish to have Polygon Payroll deal with hours worked after midnight using the SHIFT date and time, then:

•Access the Polygon Back Office System Settings by selecting File | System Settings from the main menu;

•Choose the Wages > Polygon POS Management Wages Interface section from the left of the window;

•Place a tick in the Wrap after hours shifts on same day option;

•Choose OK to save your change and exit the System Settings.

This tab displays statistics about the hours worked by this employee during the week leading up to the week ending date entered at the top of this form.  

The usual method of printing payslips is to select Reports from the main menu and then select the Payslip Run Report.  

However there may be occasions when you wish to print an individual payslip. To do this:

Click the Print Timesheet button to display the shift data in a PDF report which can be saved, printed or converted to CSV format which can be loaded into some spreadsheet programs.