Using Polygon Payroll

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The POLYGON PAYROLL module reached end of life on 30 June 2021 and this was communicated to all clients licensed with this module.

This module is no longer supported.

Historical transactions may be accessed although entry of new payslips is no longer possible.

This section describes day to day steps which are taken when using Polygon Payroll. Each step includes a link to more information about this step. For information about configuring Polygon Payroll before first time use, see section Polygon Payroll > Getting Started.

Polygon Payroll includes features which are used at the Front of House as well as the Back of House. These instructions are grouped into two parts, Front of House Steps which are performed at the Master POS terminal, and Back of House Steps which are performed in Polygon Back Office and Polygon POS Management.

Front of House Steps

•Clock On/Off - POS Staff can record their clock on and clock off times at the FOH using their POS password. See Section FOH > Staff Clock On/Off for instructions explaining how staff clock on and off.

•Reviewing/Managing Shifts - Staff shifts should be reviewed at the FOH before sending shift times to the BOH to be processed. Only POS Staff who have been granted the Reset Master Terminal privilege and the Reset Timesheets privilege can view, edit, create and delete staff shifts at the FOH. See section FOH > Managing Shifts for instructions explaining how to manage POS Staff shifts at the FOH.

•Resetting Shifts - Staff shift times should be reset at the end of the day. This prints a report at the FOH & sends the shift clock on/off times to the BOH where it can be processed and staff payments can be calculated. Only POS staff who have been granted the Reset Master Terminal privilege and the Reset Timesheets privilege are able to reset staff shifts. See section FOH > Resetting Staff Timesheets for instructions explaining how to reset staff timesheets.

Back of House Steps

•Loading Shifts into the BOH - Staff shift clock on/clock off times are recorded at the FOH. This information is sent to the BOH at the end of the day when the shifts are reset. Once this is done, the shift information must be loaded into the BOH. See the section Polygon POS Management > Loading Timesheets into the BOH for instructions explaining how to do this.

•Payment of Wages and Salaries - Once the shifts have been loaded into the BOH, Polygon Payroll allows payslips to be created for salaried staff and wage earners. For instructions explaining how to create payslips for both employee types, see section Polygon Payroll > Creating Employee Payments.

•Report Payroll to the ATO with Single Touch Payroll - Single Touch Payroll (STP) is an initiative from the ATO to streamline payroll reporting. This process reports salaries and wages, PAYG withholdings and superannuation details to the ATO each time you pay your employees. You must report on or before the payment date for each payroll run. From 1 July 2019, all Australian small business owners are required to report their payroll information. See section Using Single Touch Payroll for more information.

•Printing/Emailing Staff Payslips - Polygon Payroll allows employee payslips to be printed and/or automatically emailed to your employees. See section Printing or Emailing Payslips for further details.

•Passing Direct Entry Payroll Files to your Bank - When the payments for Direct Entry employees have been recorded, the payment information can be uploaded to your bank for processing. See section Polygon Payroll > Paying Employees Electronically - Direct Entry Files for instructions explaining how to create Direct Entry Files.

•Printing Time Sheet Templates - Blank timesheets may be printed for use by staff. See section Timesheet Run Report for more information.

•Payment Summaries - Polygon Payroll includes the functionality to report Payment Summary information to the Australian Taxation Office via magnetic media, and to print Payment Summaries for your employees on plain paper. See section Payment Summaries for more information on this topic.