To send staff shift times to the back of house for processing and reporting, the FOH time & attendance file must be reset. This section explains how to review staff shift information and then reset the time & attendance file.
Staff members with the Reset Master Terminal privilege will have access to the Sales Reports and Reset Functions screen in on the POS Terminal, however, only those staff members who have also been assigned the Reset Timesheets privilege will be able to access the Time & Attendance section which includes Reset/View Time and Attendance File option. See the section Polygon POS Management > POS Staff Details for more information about assigning POS Staff privileges.
To reset the timesheets, the supervisor will:
•Log on to the POS Terminal;
•If table floorplans are used, click the Over The Counter Sale button;
•Click the Sales Reports button 
on the POS Terminal toolbar and enter their password;
The Sales Reports & Reset Functions window will be presented.
•Highlight the Reset / View Time & Attendance File item from the Time & Attendance section of the window, then click the Select button;
The Time & Attendance File will be displayed. This file lists all staff shifts which are currently recorded at the front of house.
Reviewing & Changing Shifts
It is important to review all shifts before resetting the time & attendance file. If a shift needs to be changed, highlight the shift and then click the Change button. This will display a shift details form which allows you to make the any required changes.
Note: The onscreen keyboard can be helpful when entering text values. Click the keyboard button 
to view the on-screen keyboard, then click in the text box you wish to type into.
The following information can be edited from this form:
•The shift date - Click the T button 
to use today's date, or click the calendar button 
to select a date from the calendar;
•The shift start time;
•The shift finish time;
•The rate of pay - To specify a different rate of pay, click the Rate browse button 
and select the desired payroll rate. See section Polygon Payroll > Payroll Rates for more information about setting up rates of pay;
•The department (Multi-Department users only) - To change which department this shift's expenses will be recorded to, click the Department browse button and then select the desired department. See section Polygon Back Office > Department Accounts File for more information about departments;
•The Work Type - If work types have been enabled, click the Work Type browse button , to select a different work type from a list. See section Polygon Payroll > Work Types for more information about work types;
•Click the OK button to save your changes. Repeat this process for each shift which needs to be changed.
When all shifts have been checked and corrected if necessary, reset the time and attendance file by clicking the Reset button 
;
•Click Yes when prompted to confirm this action;
A warning message will be displayed advising that the Reset Shift Hours Worked report will be printed and asking that the supervisor check that the receipt printer in loaded with paper and functional.
•Click OK to print the report;
•A report preview will be displayed on the screen. Click the printer button 
to print the report.
The report will now be printed in separate sections for each employee detailing:
•The employee name;
•Rate of pay (Polygon Payroll users only);
•The employee's shift start & finish times;
•Total hours worked; and
•With spaces for both the employee and supervisor signature to confirm that the hours listed are true and correct.
A message is displayed advising that the timesheets for this POS Area have been successfully reset.
•Choose OK to close the message and return to the Terminal Reset Functions & Z Reports window.
Resetting Timesheets with Open Shifts
When resetting the time and attendance file, the following message may appear. "The system detected one or more timesheet periods The shift cannot be reset until all timesheet periods have been closed". This indicates that the system has been configured not to allow the staff timesheets to be reset when any shifts do not have a clock off time recorded. To reset the time sheets, close any open shifts and reset the time and attendance file again. Alternatively the system can be re-configured to allow timsheet resets when open shifts. To do this tick the Allow timesheet resets with open shifts tick box which is available from Polygon POS Management > POS Location settings > POS Terminal Settings > Time & Attendance - General. Any open shifts will remain at the FOH until shift finish time is recorded and the time sheets have been reset.
Sending Reset File to the Internet Repository
If your POS Location has been assigned as an Internet Update location for the purposes of sending and receiving data between the Polygon POS Management PC and the terminals, you will need an internet connection to send this shift information to the back of house.
The sales information will now be available for downloading at the BOH using the Revenue Download form. See section Polygon POS Management > Loading Timesheets into the BOH for more information about downloading shift information and sales information at the BOH.
See Also:
FOH > Time & Attendance > Staff Clock On/Clock Off
FOH > Time & Attendance > Managing Shifts
Polygon POS Management > Loading Timesheets into the BOH
Polygon POS Management > POS Staff Details
Polygon Payroll > Getting Started with Polygon Payroll
Polygon Payroll > Using Polygon Payroll