POS Area Details

This form is used to create new or edit existing POS Areas. For more information about POS Areas, see the section POS Network File > POS Areas.

From Polygon POS Management,

Access POS Network Flie by clicking the POS Network button on the toolbar,

Highlight the Location which the area will belong to,

Then click the New button, then select POS Area to create a new area, or,

Highlight an existing POS Area and click Change to modify the selected area.

The POS Area Details form is divided into four tabs. These tabs are described below:

Pos Area ID

This number is automatically generated by the system and cannot be edited.

POS Area Name

Type in the Area name (eg. Restaurant, Bistro, Take Away, Bar, Bottle Shop etc)

POS Location

Select the POS Location within which this POS Area resides

Department - (Multi-Department Users Only)

This option is not currently used.

Note: This will default to Admin if you do not have multi-departmental Polygon Back Office.

See section Polygon Back Office > Accounts > Department Accounts File for more information about Departments.

POS Area Master Terminal

This can only be done once you have setup your POS Terminals (see section POS Network > POS Terminals for instructions explaining how to create POS terminals). This identifies which POS Terminal will be considered the master terminal of this POS Area (see section POS Terminal Redundancy & Recovery for definition of master-slave/s relationship)

Master Terminal Back Up Type

The FOH allows for the backup of sales data which can be restored in the case of failure of the master terminal. IMPORATANT: If your system has two or more terminals you should choose to back up the files of the master terminal to the hard disk of another terminal. Select Network backup to specify that the next terminal in the POS Hardware hierarchy that resides on this network will receive the backup file from the master terminal.

Three backup options are available:

•None

Selecting this option disables FOH backups for this area

•Local backup

If your system has only one terminal, you may set the back-up mode to ‘Local Only’, which will enable a periodic back up copy of the Redcat directory on the local C:/ drive of the terminal.

•Network backup

If your system has two or more terminals you should choose to back up the files of the master terminal to the hard disk of another terminal. Selecting this option specifies that the next terminal in the POS hardware hierarchy that resides on this network will receive the back up file from the master terminal.

See Also: Terminal Recovery Procedure in Front of House > Troubleshooting section and POS Terminal Redundancy and Recovery.

POS Area Sittings - Click this button to access the Sittings File Update Form. Sitting periods are used when compiling the Sales by Table Sitting report.

POS Area Sections - Click this button to access the Sittings File Update Form. POS Area Sections can be used to group Tables and/or POS Terminals together for reporting purposes and for cash reconciliation purposes at FOH.

Print Staff Member Name in the Receipt Footer - Ticking this box will include the name of the staff member finalising a sale at the bottom of each customer receipt.

Enable Cash Drawer Management - Polygon POS Management allows strict security over cash drawers with the Cash Drawer Management facility. This facility is designed for environments where staff members are responsible for the accounting of their own cash drawers. This facility also allows each terminal to control two cash drawers if desired. If you wish to utilise Cash Drawer Management in this POS Area, place a tick in the Enable Cash Drawer Management box. If this tick box is unavailable it can be enabled by going to Global Settings > Z-Read and ticking the Enable Cash Drawer Management(Dual Cash Drawers) tick box.

Front of House > Cash Drawer Management

Staff Details > Cash Drawer Manager

Customer Receipts in each area can be configured to print text in the header (at the beginning of the receipt) and the footer (at the end of the receipt). The Receipt Format tab of the POS Area Update Form contains unlimited freeform lines for the header and footer to enter your text. If you wish to comply with the ATO requirements for Tax Invoices, you will need to enter your business name, address, ABN number and the words ‘Tax Invoice'. In order to change the receipt header text please contact Redcat support on 1300 473 322 or support@redcat.com.au

You can enter up to 5 receipt footer lines and the Date, Time and Receipt Number will automatically be included in the footer of each receipt.

The name of the staff member who processed the transactions may also be included in the footer by placing a tick in the Print staff member name in the receipt footer tick box located in the General tab of this form.